Summary/ObjectiveThe Program Coordinator provides and manages administrative support for every aspect of the Justice Programs Office (JPO), including overseeing internal office management, staff support, budgetary procedures, communications, event planning, asset management, and relations with internal and external staff. This position is additionally responsible for (1) supporting the JPO Student Fellowship Program; (2) administering staff and student onboarding; (3) supporting Project Directors on tasks to successfully accomplish grant deliverables, including event logistical planning, developing consultant agreements and letters of authorization, conference reporting forms, webinars, managing resource/publication inventory, and general program assistance as needed. This position requires minimal supervision and self-direction, along with attention to detail and good interpersonal skills.Work EnvironmentThis position reports directly to the Budget Manager and works closely with the JPO Director, Senior Associate Director, and Project DirectorsThis position supervises the students in the JPO Student Fellowship ProgramThe person in this position must have the capability to prioritize tasks, be proactive in addressing office management needs, manage interpersonal relationships, exercise initiative, use common sense, multi-task, manage details well, and respond to policies and procedureUnder supervision from the Budget Manager, the Program Coordinator ensures that all internal administrative and office operations of JPO run smoothly and effectively, in compliance with JPO and University policies and proceduresThis position interfaces with SPA Budget Team and AU HR when administering staff and student onboarding and in consultation with the Budget Manager, OSP and SPA Budget Team on pre and post grant documents and paymentsThis position works with Facilities, 2Fix, Procurement, Accounts Payable and other university officesPosition Type/Expected Hours of Work35-NonexemptCoordinator/Analyst BSalary RangeCommensurate with experienceRequired Education and ExperienceBachelor's degree required or equivalent in work experience with progressive advancement in work historyMinimum of 5 years of office and/or program administrative experience with multiple departments/programsDemonstrated ability to work independently and accurately and make reasoned decisions on short noticeThe candidate must have polished interpersonal skills, being able to problem-solve in a professional mannerDemonstrate effectiveness as a team leader and team colleague, which includes the capability to prioritize tasks, exercise initiative, use common sense, multi-task, manage details well, and respond to policies and proceduresMinimum of 5 years' experience communicating clearly and effectively, excellent oral and written communication skills requiredExcellent managerial, analytical, and computer literacy skills required, including creating and maintaining project-related spreadsheets Candidates may be asked to submit examplesAdditional Eligibility QualificationsHiring offers for this position are contingent on successful completion of a background check Current American University Employees:If you are a current full-time or part-time staff member at American University, please log into AsuccessfulU through the myAU portal. Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page. Contact Us:For more information or assistance with the American University careers site, email ...@american.edu. American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively \"Protected Bases\") in its programs and activities.
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.